June 4

Must Dos….for corporate employees


Last week I met one of my good friends, Raman, who works as a marketing head in a fast moving good company (FMCG). He was very tense and planning to switch his job. His main cause of worry was his finances, which he came to discuss with me. I was amazed to learn that even though his salary was among the best in the industry, he was in a financial crunch. After a two-hour discussion and a thorough analysis of his finances I came to the conclusion that problem was not with salary but with the financial management and attitude towards money. Through this meeting I pointed out a few things which I would like to share, so that other “Ramans” can improve their financial lives. Please understand that this is not a substitute for financial planning, but if strictly adhered to, it will definitely solve most of your financial worries and help you in avoiding financial mistakes.

1. Don’t play with your Employee Provident Fund savings (EPF):

Whenever employees switch their jobs, either they withdraw the EPF balance lying with previous employer or just leave the amount idle there and forget about it. And to make matters worse, they always use the withdrawn amount for personal expenses.

EPF contribution is not only compulsory but safe and sound saving tool available with organised sector employees. Depending on financial profile sometimes EPF savings alone can help you live comfortably, after retirement days. This is not an unnecessary deduction but is a major  benefit and the best part here is that employer also contributes equal amount to your savings. You may feel that retirement is very far off but you also have to understand that retirement days are those when you will not be earning anything and you have to make arrangements out of your then corpus so that you can keep on getting the necessary inflow to manage expenses to live the same kind of life style.

Implication: There are generally three kinds of implications to this transaction.

a)     Tax effect: If your withdrawal of EPF is within 5 years of your working life, then the whole amount, which otherwise would be tax free, become taxables and added back to your income.

b)    Unoperated account: If you have not acted on the balance lying in your EPF account with previous employer than after three years this account will be treated as non-operational and government will stop paying any interest on it.

c)     Negative effect on retirement savings: To understand this let’s take one example. Mr X (25) has recently joined a job and his EPF contribution is Rs 5000 p.m. Rate of interest on EPF is 8.5% and his contribution will increase at the rate of 10% p.a. If he keeps on saving till the age of 60 and does not withdraw in between, his EPF balance would be Rs 8.57 crore, but if he keeps on playing with it as was explained earlier and delays actual saving to the age of 35 then his EPF corpus would be Rs 6.52 cr though his contribution at that time would be Rs 25,900 p.m. Just because of his mismanagement he has lost around Rs 2 crore.

What to do – Always transfer your EPF balance to the new employer as and when you switch your job. This will not stop the compounding of returns. Understand the importance of saving towards retirement.

2. Risk management:

Generally the employer covers this aspect of employees by providing them coverage under Group Mediclaim and Group Accident Policy which gives employees the comfort that “All is well”. But in reality if you take a closer look at the benefit, here employer is covering his liability but not your responsibilities. Once you resign or retire, his liability finishes but your responsibilities would still be there. Moreover many of the mis-happenings that are covered under such policies are those which happen during official working hours and some are in office premises, which means that you might not be covered when you are on leave, on holidays, after office hours or most importantly after retirement. Now a days, in order to reduce the cost, employers has also reduced the sum assured or benefits attached to policies and started asking employees to share the cost if they want more coverage.

Implication: In today’s kind of uncertain job scenario and also the limitations attached to specific employer policy this area in personal finance which if not worked out properly may lead you into a big financial mess.

What to do: Do a proper risk analysis of your financial profile and buy separate insurance covers for yourself and your family.

Life insurance: Take a note of your income and buy a sum assured equal to at least ten times of your annual income. If you have some loans running than add the outstanding amount of the same in your sum assured.

Health Insurance: Please understand that after being diagnosed with some medical problem it would be very difficult to get the comprehensive coverage from any company. Moreover there are very few companies which provide insurance to senior citizens. There are other clauses also which you have to understand and it is always better to have a separate health Insurance policy with adequate coverage for yourself and your family.

Critical illness: If you are totally dependent on your employer’s policy, such policies cover the hospitalization expenses only but if your medical problem demands you to get a regular treatment, then your employer might not cover the same. So you must have a separate critical illness plan to get a comprehensive coverage.

Personal accident policy: You should also have a separate personal accident policy with adequate sum assured which is at least ten times of your annual income to cover the risk of disability.

3. Do your tax planning properly:

This is also a very important area in employees finances as most of their savings are to get tax benefit only. If he does it properly then money can be given right direction to help in achieving long and short-term goals. But most of the employees do their tax saving investments in the January – March period and that too under the pressure from the accounts department to submit proofs and avoid tax deduction.

Implication: This last minute decision can prove to be very costly. As without understanding your requirements, choosing wrong product, obliging someone or just under the influence of friends you are very prone to taking a wrong decision which involves your major savings.

What to do?:  If you have worked on the first two steps of EPF savings and risk management then most of your tax savings investments are already done and that too in right direction as both the instruments cover the two integral and important aspects of financial planning. Now you have to understand the products available for your remaining tax savings investments and select any of the same after understanding the risk and post-tax returns of the same.

You cannot make a prudent decision if you are in hurry. So it is always better to start planning your tax savings in April.

I once again reiterate not to consider these advice as substitute to financial planning. Just be disciplined and use your finances judiciously, make informed decisions and you will never fail financially.


Financial Planning for corporate employees, Salaried

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  1. Hi,
    I have a old PF account and have not withdrawn the money still. I left my previous organization on Sep 1 2010. I have joined a new organization and have a new PF account here. Is there a way to transfer my old PF account to my new PF account? How long can the PF amount be active in the old account? Should I withdraw it immediately? Are there any benefits if we leave the PF amount in the account itself for a long time? And also can it be withdrawn without the signature of the previous employer? Kindly help with my questions.

    1. Hi Ashwini!! Yes, you can still trfr the old Pf a/c balance in your new a/c. There’s one form no. 13 , which you get from PF office or you can also search online for that. You have to fill this form with details and submit it with your current company’s accounts division, they will do the necessary formalities with PF office.
      There’s no point withdrawing the same as it will hamper your long term savings. Moreover these days EPF is yielding 9.5% p.a tax free interest, so it’s become very good instrument to stay invested in.
      You should not leave your balance in old previous a/c as when you don’t contribute anything into it then after 3 years this a/c will be treated as Inoperative and you will stop getting any intrest on it. Also it might become difficult for you to follow the procedure of withdrawal at tht time as withdrawal requires signatures and authorisation of prvuous employer.

  2. sir, i have taken govt mill on lease. the mill was running by another company but as per PF OFFICER pf amount is outstanding, and he has send official letter that the outstanding amount will be paid by you, as i have take this mill on tender basis and running this mill do i will be liability to pay all the outstanding pf amount of previous company as i have not collected the pf amount please help me to solve this case.

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